Journal Voucher

Usually prepared for the transactions which do not relate to sales, purchases, payments, receipts, material returns, etc.

Raaj

Last Update há 2 anos

Journal voucher is usually prepared for the transactions which do not relate to sales, purchases, payments, receipts, material returns, etc. Journal vouchers are prepared for the transactions such as purchases or disposal of fixed assets and other assets, depreciation on fixed assets, adjustment entries, correction entries, transfer entries, provisions for expenditures, accrual income, etc.


In the Journal, you can make entries using double-entry bookkeeping where for all transactions, the amounts entered as debits must be equal to the amounts entered as credits.


Essential Requirement

To create and use the journal, it is essential and advisable to create the following

  • Accounts
  • Dr/Cr Amount

Create Journal Voucher

  1. In the Accounting Module, Select Journal Voucher.
  2. Click on “+ Add New” to create a new journal voucher.
  3. Unique Journal voucher number will be generated automatically if set to auto in configuration or fill manually if set to manual.
  4. Select the voucher date in the “Date” from the pre-designed calendar by clicking on the calendar icon. If no date is selected manually, the current date will be set as the voucher date by default.
  5. In the “Reference” field, it is optional to type in the relevant information for future reference related to the particular journal voucher.
  6. Select an account from the list and enter the amount in either Debit or Credit manually. If the desired account is previously created, click on “Add New” at the end of the list and fill in the required details to create a new one.
  7. For the debit amount entries, tally up the credit amount entries by selecting the accounts and vice versa. If the debit total doesn’t tally with the credit total difference amount will be displayed. The amount in every transaction must be entered in one account as a debit (left side of the account) and in another account as a credit.
  8. Type in the notes for future reference, select the reporting tag and/or custom fields.
  9. Click on the “Save” icon. Click on the desired action from the pop-up box or click elsewhere to save the journal voucher as a draft. If saved as a draft, you can approve the purchase order from the draft tab. OR
  10. Click on the “Reset” icon to clear all the fields and start again.

Options for Journal Voucher

When a selected journal voucher is opened, options can be used to edit, make duplicates, void, print the selected purchase order.


Quick Action Button: For the draft journal voucher, the quick action to “Approve” will be suggested.


Edit Journal Voucher– in this option, you can edit the previously created journal voucher.


Make Duplicate – if you select this option, a replica of the currently displayed journal voucher will be created as a new one. You can however still edit the details/information and save it as a new journal voucher.


Void this Journal Voucher– This option nullifies/invalidates the currently selected journal voucher. Once a transaction is voided such transaction cannot be reverted later.


Print /PDF: For any document opened, may it be draft or approved, you can preview, print or save as pdf. Tigg offers a pre-designed template for the user, however, you can design/change the templates from “Configuration” in “Printing Templates”

Field description

FieldDescription
#JVJournal Voucher number
ReferenceRelevant reference for the journal
AccountAccount head for the transaction
DR AmountDebit Amount
CR AmountCredit Amount
DifferenceDifference between debit and credit amount total
NotesNarration for the specific journal

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